In construction administration, how does an RFI differ from a change order?

• A. An RFI is used to authorize changes to contract scope.
• B. A change order is issued to obtain information about design details.
• C. An RFI seeks clarification or information to resolve a design or contract issue; a change order authorizes adjustments to scope, time, or cost after contract.
• D. A change order seeks clarification and does not affect project cost.

Answer: (C)

The main distinction is that an RFI is a request for information to clarify design or contract details, while a change order is a formal contract modification that actually alters scope, time, or cost.

An RFI is used when a party needs clarification or additional information before proceeding. It helps resolve ambiguities in drawings, specifications, or contract requirements without changing the agreement. The response from the design team provides the needed clarity; it doesn’t authorize changes to the project because it doesn’t affect the contract terms yet.

A change order, on the other hand, is an official amendment to the contract. It changes the scope, schedule, or price after the contract has been signed and requires agreement by the parties. Change orders reflect actual adjustments to what work will be done, when, and for how much.

So, RFIs resolve questions; change orders authorize and document changes to the contract’s scope, timing, or cost.